MS Office provides a helpful function in ensuring that style consistency is easily done on the documents being created. The function is called the “Format Painter” which is part of the Standard toolbar.

If the icon is not visible (if not previously used) it can be added from the toolbar dropdown which is located at the end of the toolbar section.

How to use the Format painter:

  1. Highlight the text (or cells in spreadsheets) containing the style that you want to copy.
  2. Click on the “Format Painter” icon to copy the style into the painter memory.
  3. Highlight the text (or cell) that you want to have the same format.

Format Painter loses its “memory” after every cycle so repeat steps 1-3 as you see fit. Styles can also be used in Word documents to facilitate the document formatting process.